Privacy Policy

Habersham Dental

PRIVACY POLICY

Last modified:  March 23, 2026

 

Habersham Dental Notice of Privacy Practices

THIS NOTICE DESCRIBES HOW YOUR HEALTH INFORMATION MAY BE USED AND DISCLOSED BY HABERSHAM
DENTAL AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.
YOUR RIGHTS: When it comes to your health information you have certain rights. This section explains your rights.

 

Upon written request:

• Ask to see or get an electronic or paper copy of your health record or other information we have about you. We will also
  provide a summary of your health information if requested. We will charge a reasonable, cost-based fee. We will provide this
  information as soon as possible but no later than 30 working days of the request.
• Ask us to correct your health information you think is incorrect or incomplete. We may say “no” but will tell you why in
  writing within 60 days.
• You can ask us to communicate with you in a certain way (for example, home or office phone) or to send mail to a
  different address. We will accommodate all reasonable requests.
• Ask us not to use or share certain health information for treatment, payment or our operations. We are not required to agree
  with your request and may say “no” if it would affect your care.
• If you pay for a service or health care item out of pocket in full and you ask us not to share that information for payment or our operations with your health insurer we will agree unless we are required by law to share that information.
• Ask us for a list or an accounting of the times we have shared your health information for reasons other than treatment,
  payment, healthcare operations, and when you have asked us to share information. We will provide a list for the past six
  years for the request. One request per year will be provided free of charge. For additional requests we will charge a
  reasonable, cost-based fee.
• Revoke an authorization to use or disclose PHI at any time except where action has already been taken.

 

You may also:

• Choose someone to act on your behalf. If you have given someone medical power of attorney or they are your legal guardian,
  that person can exercise your rights and make choices about your health information. We will ask for proof of this relationship before we take any action.
• Ask for a paper copy of this document even if you have agreed to receive the notice electronically. We will provide that copy
  promptly.
• File a complaint if you feel your rights have been violated you may contact the designated Privacy Officer, Jennifer Allen at
  [email protected] or 912-234-2206.
• File a complaint with the US Department of Health and Human Services Office for Civil Rights by sending a letter to
  200 Independence Ave, S.W., Washington, D.C. 20201, calling 1.877.696.6775, or visiting www.hhs.gov/ocr/privacy/hipaa/complaints.
• We will not retaliate for filing a complaint.

 

OUR RESPONSIBILITIES: The law requires us to:

• Maintain the privacy and security of your protected health information.
• Notify you promptly if a breach occurs that may compromise the privacy or security of your information.
• Follow the duties and privacy practices described in this notice and give you a copy.
• Not to use or share your information other than what is described in this notice unless you communicate approval in writing. If you initially provide approval and then change your mind, please let us know in writing.

 

YOUR CHOICES – For certain health information, you can tell us your choices about what we share. If you have a clear preference for how we share your information in the situations described below, talk to us.

• In these cases, you have both the right and the choice to tell us to: share information with your family, close friends, or
  others involved in your care and share information in a disaster relief situation.

If you are not able to tell us your preference, for example if you are unconscious, we may go ahead and share your information if
we believe it is in your best interest. We may also share your information when needed to lessen a serious and imminent threat to
health or safety.

In these cases, we never share your information unless you give us written permission:

• Marketing purposes
• Sale of your information
• Most sharing of psychotherapy notes
• In the case of fundraising, we may contact you for fundraising efforts, but you can tell us not to contact you again.

 

OUR USES AND DISCLOSURE – We typically use or share your health information in the following ways:

Treatment: We can use your health information and share it with other professionals who are treating you. Example: we may
share your health information with an outside doctor for a referral. We will also provide your health care providers with copies of
various reports to assist them with your treatment.
Payment: We can use or share your health information to bill and get payment from health plans or other entities. Example: we
give information about you to your health insurance plan so it will pay for your healthcare.
Health Care Operations: We can use and share your health information to run our practice, improve your care, and contact you
when necessary. Example: we use health information about you to manage your treatment and services.
Other ways we can use or share your health information – We are allowed or required to share you information in other ways –usually in ways that contribute to the public good, such as public health and research. We must meet many conditions in the law before we can share your information for these purposes.

• Help with public health and safety issues: We can share health information about you for certain situations such as:
  preventing disease, helping with product recalls, reporting adverse reactions to medication, reporting suspected abuse, neglect, or domestic violence, and preventing or reducing a serious threat to anyone’s health and safety.
• Comply with the law: We will share information about you whether state or federal laws require it, including. with the Department of Health and Human Services if it wants to see if we are complying with federal privacy law.
• Respond to organ and tissue donation requests: We will share health information about you with organ procurement
  organizations.
• Work with a medical examiner or funeral director: We can share health information with a coroner, medical examiner,
  or funeral director when you die.
• Address workers’ compensation, law enforcement, and other government requests:
  • For workers’ compensation claims
  • For law enforcement purposes or with a law enforcement official
  • With health oversight agencies for activities authorized by law
  • For special government functions such as military, national security, and presidential protective services
  • Respond to lawsuits and legal actions: We can share your health information to respond to a court or administrative
    order, or in response to a subpoena.
  • Research: We can use or share your information for health research.

CHANGES TO THIS NOTICE – We can change the terms of this notice, and the changes will apply to all the information we have about you. The new notice will be available on request, in our office and on our website.

Jennifer Allen, COO
[email protected]
912-234-2206

Effective date: October 1, 2018                    Revision Date: March 18, 2026

 

Introduction

 

Habersham Dental (the “Company” or “We“) is committed to protecting your privacy and developing technology that gives you the most powerful and safe online experience. This Statement of Privacy applies to the Company’s website, https://habershamdentalgroup.com/ (“Website“), and governs data collection and usage.  This privacy policy has been compiled to better serve those who are concerned with how their “Personally identifiable information” (“PII“) is being used online. PII, as used in United States privacy law and information security, is information that can be used on its own or with other information to identify, contact, or locate a single person, or to identify an individual in context. Please read our privacy policy carefully to get a clear understanding of how we collect, use, protect or otherwise handle your PII in accordance with our Website. By using the Website, you consent to the data practices described in this privacy policy.

 

This policy applies to information we collect:

 

• On the Website;
• In email, text, and other electronic messages between you and the Website;
• Through any mobile and/or desktop applications you download from the Website, which provide dedicated non-browser-based interaction between you and the Website; and
• When you interact with our advertising and applications on third-party websites and services if those applications or advertising include links to this policy.

 

It does not apply to information collected by:

 

• Use offline or through any other means, including on any other website operated by the Company or any third party; or 
• Any third party, including through any application or content (including advertising) that may link to or be accessible from or on the Website.

 

Please read this policy carefully to understand our policies and practices regarding your information and how we will treat it. If you do not agree with our policies and practices, you must not access the Website. By accessing or using this Website, you agree to this privacy policy. This policy may change from time to time (see Changes to Our Privacy Policy Section below). Your continued use of this Website after we make changes is deemed to be acceptance of those changes, so please check this policy periodically for updates. 

 

Children Under the Age of 19

 

Our Website is not intended for children under 19 years of age.  No one under age 19 may provide any information to or on the Website. We do not knowingly collect personal information from children under 19. If you are under 19, do not use or provide any information on this Website or on or through any of its features, do not register for an account on the Website, make any purchases through the Website, use any of the interactive or public comment features of this Website or provide any information about yourself to us, including your name, address, telephone number, email address, or any screen name or user name you may use.  If we learn we have collected or received personal information from a child under 19 without verification of parental consent, we will delete that information. If you believe we might have any information from or about a child under 19, please contact us at the email address at the bottom of this Privacy Policy.

 

Information We Collect About You and How We Collect It

 

We collect several types of information from and about users of our Website, including information:

 

• by which you may be personally identified, such as name, postal address, e-mail address, telephone number and any other identifier by which you may be contacted online or offline (“personal information“);
• that is about you, but individually does not identify you; and/or
• about your internet connection, the equipment you use to access our Website and usage details.

 

We collect this information:

 

• Directly from you when you provide it to us; and/or
• Automatically as you navigate through the site. Information collected automatically may include usage details, IP addresses, and information collected through cookies, web beacons, and other tracking technologies.

 

Information You Provide to Us.  

 

The information we collect on or through our Website may include:

 

• Information that you provide by filling in forms on our Website. This includes information provided at the time of registering to use our Website, subscribing to our services, purchasing a membership, posting material, or requesting further services. We may also ask you for information when you report a problem with our Website.
• Records and copies of your correspondence (including email addresses) if you contact us.
• Your responses to surveys that we might ask you to complete for research purposes.
• Details of transactions you carry out through our Website and of the fulfillment of your orders. 
• Your search queries on the Website.

 

Information We Collect Through Automatic Data Collection Technologies. 

 

As you navigate through and interact with our Website, we may use automatic data collection technologies to collect certain information about your equipment, browsing actions, and patterns, including:

 

• Details of your visits to our Website, including traffic data, location data, logs, and other communication data and the resources that you access and use on the Website.
• Information about your computer and internet connection, including your IP address, operating system, and browser type.

 

The information we collect automatically is statistical data and may include personal information, but we may maintain it or associate it with personal information we collect in other ways or receive from third parties. It helps us to improve our Website and to deliver a better and more personalized service, including by enabling us to:

 

• Estimate our audience size and usage patterns.
• Store information about your preferences, allowing us to customize our Website according to your individual interests.
• Speed up your searches.
• Recognize you when you return to our Website.

 

The technologies we use for this automatic data collection may include:

 

• Cookies (or browser cookies). A cookie is a small file placed on the hard drive of your computer. You may refuse to accept browser cookies by activating the appropriate setting on your browser. However, if you select this setting you may be unable to access certain parts of our Website. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Website. 

• Flash Cookies. Certain features of our Website may use local stored objects (or Flash cookies) to collect and store information about your preferences and navigation to, from, and on our Website. Flash cookies are not managed by the same browser settings as are used for browser cookies.

• Web Beacons. Pages of our Website and our e-mails may contain small electronic files known as web beacons (also referred to as clear gifs, pixel tags, and single-pixel gifs) that permit the Company, for example, to count users who have visited those pages or opened an email and for other related website statistics (for example, recording the popularity of certain website content and verifying system and server integrity). 
• Google Analytics.  We use Google Analytics, including Google Analytics Demographics and Interest Reporting to collect information about our Website users. This data helps us make informed website improvements and make the website more useful to you. The types of information collected may include the date and time of your visit; the website pages that you view; the address of the website you came from prior to your visit to the Website; and your age, gender and interests (as indicated by Google). Using Google Ad Settings you may opt out of Analytics for Display Advertising and customize Google Display Network ads. You may also use Google Analytics’ currently available opt-outs for the web.  For additional details on Google’s own Privacy Policy, please visit https://policies.google.com/privacy?hl=en.

 

Third-Party Use of Cookies and Other Tracking Technologies

 

We use Google Ads to advertise our services across the Internet.  Google Ads remarketing will display relevant advertisements tailored to you based on what parts of the Website you have viewed by placing a cookie on your computer or device.  This cookie does not in any way identify you or give access to your computer or device.  The cookie is used to say, “this person visited this page, so show them advertisements relating to that page.”  Google Ads remarketing allows us to tailor our marketing to better suit your needs and only display advertisements that are relevant to you.  For additional details on Google’s own Privacy Policy and how you can opt out of Google’s use of cookies, please visit https://policies.google.com/privacy?hl=en.

 

We do not control these third parties’ tracking technologies or how they may be used. If you have any questions about an advertisement or other targeted content, you should contact the responsible provider directly. 

 

How We Use Your Information

 

We use information that we collect about you or that you provide to us, including any personal information:

 

• To present our Website and its contents to you.
• To provide you with information, products, or services that you request from us.
• To fulfill any other purpose for which you provide it.
• To provide you with notices about your account/subscription, including expiration and renewal notices.
• To carry out our obligations and enforce our rights arising from any contracts entered into between you and us, including for billing and collection.
• To notify you about changes to our Website or any products or services we offer or provide through it.
• To allow you to participate in interactive features on our Website.
• In any other way we may describe when you provide the information.
• For any other purpose with your consent.

 

We may use the information we have collected from you to enable us to display advertisements to our advertisers’ target audiences. Even though we do not disclose your personal information for these purposes without your consent, if you click on or otherwise interact with an advertisement, the advertiser may assume that you meet its target criteria.

 

Disclosure of Your Information

 

We may disclose aggregated information about our users, and information that does not identify any individual, without restriction. 

 

We may disclose personal information that we collect or you provide as described in this privacy policy:

 

• To our subsidiaries and affiliates.
• To contractors, designers, service providers, and other third parties we use to support our business.
• To a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution, or other sale or transfer of some or all of the Company’s assets, whether as a going concern or as part of bankruptcy, liquidation, or similar proceeding, in which personal information held by the Company about our Website users is among the assets transferred.
• To fulfill the purpose for which you provide it. 
• For any other purpose disclosed by us when you provide the information.
• With your consent.

 

We may also disclose your personal information:

 

• To comply with any court order, law, or legal process, including responding to any government or regulatory request.
• To enforce or apply our Terms of Use and other agreements, including for billing and collection purposes.
• If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of the Website, our users, our customers, or others. 

 

Choices About How We Use and Disclose Your Information

We strive to provide you with choices regarding the personal information you provide to us. We have created mechanisms to provide you with the following control over your information:

• Tracking Technologies and Advertising. You can set your browser to refuse all or some browser cookies, or to alert you when cookies are being sent. To learn how you can manage your Flash cookie settings, visit the Flash player settings page on Adobe’s website. If you disable or refuse cookies, please note that some parts of this site may then be inaccessible or not function properly.
• Disclosure of Your Information for Third-Party Advertising. If you do not want us to share your personal information with unaffiliated or non-agent third parties for promotional purposes, you can opt-out by sending us an email with your request to [email protected].

 

We do not control third parties’ collection or use of your information to serve interest-based advertising. However, these third parties may provide you with ways to choose not to have your information collected or used in this way. You can opt out of receiving targeted ads from members of the Network Advertising Initiative (“NAI“) on the NAI’s website.

Accessing and Correcting Your Information

 

You may also send us an email at [email protected] to request access to, correct or delete any personal information that you have provided to us. We may not accommodate a request to change information if we believe the change would violate any law or legal requirement or cause the information to be incorrect.

 

Additional Privacy Rights for Residents of Certain States

 

California, Colorado, Connecticut, Utah and Virginia have enacted laws which permit users of our Website that are residents in these respective states to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email to [email protected]. 

 

Data Security

 

We have implemented measures designed to secure your personal information from accidental loss and from unauthorized access, use, alteration, and disclosure. 

 

The safety and security of your information also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our Website, you are responsible for keeping this password confidential. We ask you not to share your password with anyone. 

 

UNFORTUNATELY, THE TRANSMISSION OF INFORMATION VIA THE INTERNET IS NOT COMPLETELY SECURE. ALTHOUGH WE DO OUR BEST TO PROTECT YOUR PERSONAL INFORMATION, WE CANNOT GUARANTEE THE SECURITY OF YOUR PERSONAL INFORMATION TRANSMITTED TO OUR WEBSITE. ANY TRANSMISSION OF PERSONAL INFORMATION IS AT YOUR OWN RISK. WE ARE NOT RESPONSIBLE FOR CIRCUMVENTION OF ANY PRIVACY SETTINGS OR SECURITY MEASURES CONTAINED ON THE WEBSITE.

 

Changes to Our Privacy Policy

 

It is our policy to post any changes we make to our privacy policy on this page.  If we make material changes to how we treat our users’ personal information, we will notify you by email to the primary email address specified in your account and/or through a notice on the Website home page. The date the privacy policy was last revised is identified at the top of the page. You are responsible for ensuring we have an up-to-date active and deliverable email address for you, and for periodically visiting our Website and this privacy policy to check for any changes.

 

Contact Information

 

To ask questions or comment about this privacy policy and our privacy practices, contact us at: [email protected].